Welcome to OurCarClub, a web-based data management application, custom built for car clubs and the volunteer officials who run them.

OurCarClub is designed to make the task of managing a car club easier for the committee volunteers who do it. The application has been developed by people who have been involved in car clubs for many years, and understand the issues intimately.

Does this sound familiar?

Most clubs have a Membership Secretary, Secretary or Treasurer who is responsible for maintaining “the member list”. Usually, this is an Excel spreadsheet on their PC. Occasionally, it’s a database on a PC, like Microsoft Access, and sometimes it’s an Address Book style program. The whole thing might be constantly emailed around the committee, or put on the club website for people to download. There is always a question over how current the information is. And then there are some clubs that flick through receipt books to track current memberships.

Ultimately, there is always one person on the committee who’s being asked to supply a list of email addresses, or phone numbers, or mailing addresses and so on. Are you the person who gets the calls asking “have you got Bob’s mobile number?”, or “Is Fred a paid-up member?”

OurCarClub.com.au

The OurCarClub.com.au service provides your club with an on-line database, that requires only a web browser to operate. Being on-line, the database is not the sole responsibility of one committee member: the Treasurer, the Secretary, the Magazine Editor, the Social Co-ordinator can each access the data they need to perform their official duties and obtain absolutely up-to-date member information. But your data is only visible to the people you choose to grant access to.

The system is always available, and can be used anywhere you have internet access, including on your iPhone, iPad or other smart-phone / tablet.

The database is hosted using state of the art facilities, managed, secure and backed up. Because it doesn’t reside on one club member’s PC, you don’t have to worry about what would happen to your club’s records if that PC had a disk failure, or a virus. And you can always extract your data to generate a paper copy, or for use in other programs, or for any other purpose.

Features of the OurCarClub Service
The database is designed specifically for Car Clubs, and stores the following information:

• Members, past and present
• Vehicles, current ownership and history
• Committee Members
• Club Events and attendance records
• Day Book recording of club-plate vehicle usage
• Affiliates, Sponsors (eg Newsletter recipients)
• Assets owned by the club
• and more, including customised information tailored to your design

Additionally, OurCarClub provides easy to use communication channels to ensure your members are kept up-to-date with Club news. You can email your members with ease, and send them text messages through the application. There is an audit trail to tell you who made changes, and the facility to grant and revoke access from the system as your committee changes. All data in the system can be exported in a variety of formats to suit other purposes.

New features are added to the system from time to time, and every club that uses OurCarClub automatically receives the ability to use them. It’s up to you how much of the system you want to utilise. Iif you have no use for Club Plates management, or no interest in recording member attendance at events, or some other method for tracking your assets, you can completely ignore these aspects of OurCarClub.